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Board Minutes for 2016

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January 31

April 24

September 25

December 18

 

January 31

Meeting was called to order by President David Egbert at 1:43 PM.

A quorum was present.

Board Members present: John McElroy, Tim Baker, Dave Egbert, Quay Peters, Lola Walker,

Robin Warren.

Election of Officers

Officer nominations were:

Dave Egbert as President; John McElroy as Vice President; Tim Baker as Treasurer; Quay Peters as Secretary

Tim Baker moved that the current officers continue in their roles. Robin Warren seconded the motion. All present were in favor of the nominations.

Adjourn

President Dave Egbert adjourned the meeting at 1:20 PM.

 

Respectfully Submitted:

Quay Peters

Secretary

 

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April 24

HUNTINGTON HOMEOWNERS’ BOARD OF DIRECTORS’ MEETING

Sunday, April 24, 2016 at 12:30 PM Poolside Huntington Town Homes

I. Call to order and establishment of a quorum Board Members Present: President David Egbert (#4), Tim Baker (#16), John McElroy (#26), Lola Walker (#21), Phil Foley (#15), Robin Warren (#25), Quay Peters (#19) Residents Present: Hillary Cone (#24), Joe/Barbara Cronin (#6), Robin McElroy (#26), Kent Tse (#5), Mark Welton (#22) The meeting was called to order by President David Egbert at 12:37 PM. A quorum was present.

II. Minutes from 1/31/2016 Board of Directors’ and General Meetings Lola Walker made a motion to accept the minutes. John McElroy seconded the motion. The motion was approved.

III. President’s Report President David Egbert said that Huntington affairs were moving nicely so far.

IV. Treasurer’s Report Treasurer Tim Baker said that 2016 expenditures are close to the 2016 budget. Water expenses are as expected. There was one roof repair for $1,000. The wheels on the front gate were replaced. $800 has been budgeted to clean the gutters. The cost this year will be more (probably $1,600) as we must find a new person to do the cleaning. DeLintz will be scheduled to clean unit dryers for fire prevention purposes. Dryers are first cleaned from the unit roof and then from inside the unit. This is done every other year. Unit owners must be present for the cleaning or make arrangements for someone else to oversee the cleaning.

V. Landscape Review President David Egbert reported the following. He and John McElroy ran the Huntington sprinkler system to identify any problems. A couple of problems were identified and fixed for $210. Flatwoods Landscape personnel trimmed the palms in the pool area and the trees leading up to the pool gate to facilitate painting. 2 dead palm trees bordering the courtyard were removed.

VI. Unfinished business

a. Paint North wall The wall and fence were painted. Well Hilary Cone has requested that the well pump be moved from the West to the East gate side. She is possibly willing to pay for this. There were various suggestions for well locations outside the Huntington wall, but there was agreement that the pump might then be vandalized.

b. Pool furniture Pool furniture and deck were pressure washed. 3 chaise lounges and 2 chairs are being repaired. One chaise lounge is on order. An umbrella base will be put on the pool decking so that unit owners can bring and use their own umbrellas. An email will be sent with this information.

c. Mail boxes There was discussion about whether to replace or paint Huntington mailboxes. One mailbox kiosk is tilted. The general consensus was that it would make sense to straighten the leaning mailbox and paint both mailboxes.

VII. New Business

a. Courtyard ants President David Egbert learned from Floridian, the company that does our outside pest control that there are 4 kinds of ants in our courtyard (big headed, ferro, and 2 kinds of fire ants). The cost to spray twice for these ants would be $4,000 which has not been budgeted. Robin McElroy moved that we watch the situation and revisit in 6-8 months. John McElroy seconded the motion which was then passed.

b. Gutter man See the “Treasurer’s Report “ section. David Egbert, Tim Baker, and John McElroy will walk around the Huntington to identify needed repairs. Mark Welton suggested pressure cleaning Huntington brick columns. John will follow up on this issue.

VIII. Adjourn President David Egbert made a motion to adjourn the meeting at 1:17 PM. Tim Baker seconded the motion. The motion was approved. Minutes respectfully submitted, Quay Peters, Secretary

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September 25

I. Call to order and establishment of a quorum

Board Members Present: President David Egbert (#4), Tim Baker (#16), John McElroy (#26), Lola Walker (#21), Robin Warren (#25), Quay Peters (#19) Residents Present: Joe Cronin (#6), Karen Kaufman White (#22) The meeting was called to order by President David Egbert at 12:35 PM. A quorum was present.

II. Minutes from 4/24/2016 Board of Directors’ and General Meetings Robin Warren made a motion to accept the minutes. John McElroy seconded the motion. The motion was approved.

III. President’s Report President David Egbert said that Huntington affairs were on schedule.

IV. Treasurer’s Report Treasurer Tim Baker provided a “Monthly Report for September, 2016”, and said that 2016 expenditures are on schedule. September Monthly Report: Mulch expense was over budget. Tree trimming was under budget. Insurance and water expenses were a little under budget. There should be enough money in the budget to cover repairing the unit 26 roof. Expenditures are about at 75% which would be appropriate for the end of September. Reserve Report: There is a shortage of $8,251.59 anticipated at the end of 2018 which is pretty good. Roof replacement for Huntington units is scheduled for 2018, but may begin next year depending on the rate and cost of roof repairs. Karen Kaufman White thanked the Huntington BOD for their efforts.

V. Landscape Review President David Egbert said that the Huntington HOA spent $1,200 to clean up downed and broken tree limbs after the first of 2 wind storms that damaged the courtyard Ficus tree. After the second storm, the regular maintenance crew cleaned up the downed limbs.

VI. Unfinished business

a. Well This project is on the back burner due to the amount of rain over the last few months. Sprinklers don’t run if the “rain sensor” detects sufficient moisture in the soil. Water bills drop $300-$400 when sprinklers aren’t run twice weekly. This topic will be reviewed toward the end of the year or if sewer rates go up. Robin Warren suggested planning any well work for when the owner of unit 24 would be out of town. John McElroy will get an estimate for work associated with a new well.

b. Mail box repair Huntington mailboxes were pressure cleaned and look much better. They will not be replaced this year.

VII. New Business

a. Pressure cleaning columns This is in process. Those that have been cleaned look good. Pavers beside unit #8 will be cleaned as part of this project.

b. Unit #14 overgrown trees 3 palms and 1 citrus tree are over the allowed Huntington unit of the top of the perimeter fence. President David Egbert will send a letter to the unit owner at the beginning of October asking that the trees be cut as requested by the end of the year. If not, the trees will be cut by the Huntington tree trimming service.

c. Inspection and Repairs President David Egbert, Tim Baker, and John McElroy inspected Huntington property and the outside of Huntington units.

d. 2016 pool upgrade. President David Egbert said that the pool and the surrounding area has been updated. Bushes by the 3rd Street wall are in bad shape. It might be a good idea to plant new bushes or put up a privacy screen. Lola Walker will get an estimate for removal of the 3rd Street bushes in the pool area. John McElroy will look at possible methods of screening the pool from 3rd Street. Philip Foley will be asked to research the price of fixing sunken pool deck pavers. Lola Walker expressed concern about unmanageable plantings between unit patios.

e. Miscellaneous. Quay Peters mentioned that many of the existing Huntington unit hedges look bad. It might be a good idea to have Huntington unit owners vote on the issue and on determining how bush replacement would be paid for. Lola Walker expressed concern about unmanageable plantings between unit patios.

VIII. Adjourn John McElroy made a motion to adjourn the meeting at 12:04 PM. Tim Baker seconded the motion. The motion was approved.

Minutes respectfully submitted,

Quay Peters, Secretary

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December 18

 

I. Call to order and establishment of a quorum

Board Members Present: President David Egbert (#4), Tim Baker (#16), John McElroy (#26), Lola Walker (#21), Philip Foley (#15), Quay Peters (#19)

Residents Present: Joe Cronin (#6), Kent Tsu (#5), Joe Maka (#18)

The meeting was called to order by President David Egbert at 12:30 PM. A quorum was present.

II. Minutes from 9/25/2016 Board of Directors’ and General Meetings

The minutes were approved.

III. Treasurer’s Report

President David Egbert gave a general overview of the 2017 budget. The recommendation is to increase the monthly per unit HOA payment from $350 to $365. Costs are increasing due to: unit repairs, new plants planned to line the 3rd Street pool wall

$8,000 taken from Reserves to reset pavers in the pool area and to replace the flooring under the pool pavilion.

There will be a savings for gutter cleaning and for not cleaning unit dryer hoses which is done biyearly.

Treasurer Tim Baker discussed the 2017 budget.

Reserve totals are going up 5% a year.

Many budget items are scheduled for early in 2017. Most of the budget prices are fixed. Fluctuating items are new shrubs and repair costs.

Repairs are primarily related to roof leaks. Roof replacement is scheduled for 2018, but it may make sense to begin repairs in 2017. $160,000 is budgeted for new roofs. The Huntington townhouses were built in 1998.

Some insurance companies won’t provide insurance for roofs after a number of years.

Kent Tsu suggested ceramic tiles or copper roofs at the time of roof replacement. The additional cost of this type of roofing would be a capital improvement and require a vote of Huntington residents.

The Mailbox cost is for the Huntington box at the UPS office on 2nd Avenue and 2nd Street. The address for the box is Huntington HOA, 200 2nd Street South #107, St. Petersburg, 33701. Residents can have packages to this box. The UPS store has a list of Huntington residents. The package owner is called when a package is received.

The oaks lining 4th Avenue adjacent to the Huntington will be trimmed on the Huntington side in Q1. The Huntington is also responsible for the sidewalks bordering the property.

Courtyard ant problems will be monitored.

Digging a well tor watering purposes has been on hold due to the rainy season. The cost for the well would come out of Reserves.

IV. Miscellaneous

Joe Maka would like a substantial permanent sign in front of his unit that would remind dog owners to clean up after their dogs.

The SE garbage gate is out of alignment and should be fixed.

V. Adjourn

President David Egbert adjourned the meeting at 1 PM.

Minutes respectfully submitted,

Quay Peters, Secretary

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